An estate management system that makes service charge billing feel effortless.
EstateAdmin is your service charge management system for gated communities: automate invoices, track payments, reduce arrears, and produce board-ready reports. Built to replace spreadsheets with a clean workflow.
Also known as estate service charge software or a gated community management system—but built with finance-grade controls.
Start your free trial
Create a workspace, invite your team, and generate invoices in minutes.
Everything you need to run service charges end-to-end.
From charges to invoices to payments—EstateAdmin keeps your workflow consistent across estates and teams. Designed for managers, accountants, and admins who need clarity, not complexity.
Set up recurring charges, due dates, and amounts per estate or category.
Generate invoices in bulk, track balances, and export when needed.
Record payments, keep resident ledgers accurate, and reconcile faster.
Separate duties between Admin, Manager, Accountant, and Viewer roles.
Group households for reporting, billing rules, or notices.
Know what changed, when, and by whom—built for accountability.
Built for estate managers, committees, and developers
Role-based pages for decision makers evaluating service charge billing, estate accounting, and reporting.
A service charge billing system that stays accurate month after month.
Generate invoices on schedule, keep balances correct, and see what’s outstanding—without manual spreadsheets. Perfect for estates, property firms, and finance teams that need predictable collections.
- ✓ Bulk invoice generation per service charge
- ✓ Automatic status updates: pending and closed
- ✓ Resident statements and arrears visibility
Send bills with due dates and consistent numbering.
Capture receipts and keep balances aligned with collections.
Know who owes what, and by how much, instantly.
Board packs, CSVs, and reports when you need them.
M-Pesa service charge collection & reconciliation
Pages built for payment and collections intent: automated service charge collection, service charge payment system Kenya, estate billing with M-Pesa, Paybill integration messaging, and reconciliation workflows.
Guides to reduce arrears and improve collections
Educational posts for estate teams: how to manage service charges effectively, reduce arrears, and move from manual spreadsheets to automated billing and reconciliation.
Deep dives for service charge teams
Explore dedicated pages on service charge billing software, invoicing systems, arrears management, reconciliation, statements, and automation for estates.
Kenya & Nairobi pages for high-intent search
Dedicated pages with geo-targeted H1s and meta titles for Kenya and Nairobi queries.
Make decisions with reporting you can defend.
Reports built for committees, boards, and auditors. Track billed vs paid, outstanding balances, and trends over time.
See issuance trends and totals to forecast cash flow.
Track collections and compare methods over time.
One place to compare billed vs paid with running balances.
Create board-ready snapshots for any period.
Plans for small estates to large property firms.
Start small, scale smoothly. Choose a plan based on residential units.
Starter
Up to 100 residential units
- Up to 100 residential units
- Residents, invoices, and payments
- Core dashboards and exports
Standard
Up to 500 residential units
- Up to 500 residential units
- Billing automation workflows
- Role-based access controls
Pro
Unlimited residential units
- Unlimited residential units
- Priority onboarding and support
- Advanced integrations
Built for teams that take collections seriously.
A premium workflow for billing and finance, without the enterprise bloat.
“We reduced arrears quickly because invoices and balances stayed consistent.”
“Reports are board-ready. No more manual spreadsheets before meetings.”
“Service charge setup is clean and billing is repeatable every month.”
“Our team uses one system across estates, with clear roles.”
Questions from estate committees and finance teams
Clear answers before you migrate from spreadsheets.
Is this only for apartments?
No—EstateAdmin works for gated communities, estates, and property firms managing any type of residential unit.
Can we track partial payments?
Yes. Invoices automatically reflect draft/issued/partial/paid status based on payments recorded.
Do we get exports for reporting?
Yes—reports and exports cover invoices, payments, and resident statements for board packs and audits.